Steps
Step 1: prepare and name your files
There are 5 documents to deposit.
The naming of the documents is standardized and must not include accented characters.
You can retrieve the blank version of the necessary documents here.
1. the archived version of your thesis
This is the file of your thesis in its version validated by the jury of defense (after possible corrections). This file, only intended for permanent archiving, will not be accessible to the public. The file must not be locked.
Unprotected PDF format
Naming: name_first name_year of defense_ID number of the doctoral school_A
Example: CERDAN_Irene_2022_ED222_A.pdf
IMPORTANT: You must verify that your archived version is compatible with the CINES (archiving platform) through the online tool FACILE: https://facile.cines.fr
2. the thesis dissemination file
This is the file of your thesis in its version validated by the jury of defense (after possible corrections) which is intended for diffusion.
The file must not be locked.
According to article 3.2.2.2 of the protocole d'accord sur l'utilisation et la reproduction des livres, des oeuvres musicales éditées, des publications périodiques et des oeuvres des arts visuels à des fins d'illustration des activités d'enseignement et de recherche the online publishing of theses containing extracts of works is authorized under certain conditions.
If you do not comply with this exception and wish to diffuse your thesis on the Internet you must redact elements under copyright for wich you do not have obtained a diffusion authorization from the rights holders.
Except in the case of confidentiality, the complete version of your thesis will be diffused at least on the intranet of the university whatever the mode of diffusion chosen by the author.
Unprotected PDF format
Naming: name_first name_year of defense_ID number of the doctoral school
Example: CERDAN_Irene_2022_ED222.pdf
The Research Department will protect the dissemination file according to the choices made in the dissemination contract.
3. the scanned dissemination contract duly completed, dated and signed by you
PDF format
Naming: name_first name_year of defense_ ID number of the doctoral school_dissemination contract
Example: CERDAN_Irene_2022_ED222_disseminationcontract.pdf
You must print the contract. Please date, sign it and send a scanned version. The paper version is to be kept by you.
4. the completed registration form
Word or OpenOffice format
Name: name_first name_year of defense_ID number of doctoral school_registration form
Example: CERDAN_Irene_2022_ED222_registrationform.doc
For a PhD thesis written in French : the form must include keywords and abstracts in French and English.
For a PhD thesis written in a foreign language, you must add an extended abstract in French (about 10% of the thesis).
5. the completed and signed plagiarism declaration
Word or OpenOffice format
Name: name_first name_year of defense_number of doctoral school_nonplagiarism
Example: CERDAN_Irene_2022_ED222_nonplagiarism.doc
Step 2: upload your files in the right category
The Doctoral Training Service of the European Doctoral College and the Library Service (Service des bibliothèques) will then put your thesis online on the Écrin platform.